Morning meeting. Repeating the important topic.

It's 16th April, 2026.
Today morning, we had to repeat a topic.
That itself tells us something.
We are not failing in understanding. We are failing in execution discipline.

Whenever a task comes to you as an HOD or a leader, there are only two roles you can play:

Role#1: You are the DOER.

Role#2: You are the COORDINATOR.

There is no third category. Confusion starts when we don’t decide which role we are playing.


### If you are the DOER

The moment a task comes to you, respond immediately.

  • Yes or No.
  • If Yes, then WHEN? Give a clear timeframe.
  • If No, then explain WHY not.


### If you are the COORDINATOR

Again, respond immediately.

  • Yes or No.
  • If Yes, delegate it to the right person.
  • Ask them WHEN?
  • Then commit that timeframe back to the issuer.
  • If No, clearly state WHY.


Delegation is not forwarding a message. Delegation means ownership with clarity.


### Now understand how your day is structured

You already have two defined zones:

List#A. Your Regular Work

This consumes 5 to 6 hours daily.

Daily, Weekly, Fortnightly, Monthly, Half-yearly, Yearly responsibilities. This is your core job.


List#B. Your Buffer Zone

This is 2 to 3 hours daily.

This is meant for all delegated tasks, coordination work, follow-ups, documentation, external requirements like questionnaires, audits, and cross-functional support.


### How to handle incoming tasks

If a task comes where you are the DOER:

  • Do not disturb List#A blindly.
  • Check your List#B (Buffer Zone).
  • Fit the task based on priority.
  • If any other task is shifted, inform the issuer. 

Now, if multiple tasks fall under Urgent and Important, then don’t complain about time.

You stretch. You adjust. You put extra effort. That is leadership.


### Final point

Everything starts with one simple discipline:

ACKNOWLEDGEMENT.

If you don’t acknowledge, nothing moves.

If nothing moves, systems fail.

If systems fail, people start blaming.

We don’t want that culture.


So from now onwards:

Every task will be acknowledged.

Every task will have clarity.

Every task will have a timeline.


That is how professionals operate.

That is how leaders create results.




Comments

  1. Anonymous16 April 2026 at 17:35

    Sir,
    Brilliantly explained. This post highlights a very real gap in most workplaces—lack of execution discipline despite clear understanding. The DOER vs COORDINATOR distinction is simple yet powerful, and the emphasis on acknowledgement and timelines is exactly what teams need to improve efficiency.

    The concept of List A and Buffer Zone is especially practical—it helps in prioritizing without disturbing core responsibilities. If everyone starts applying this mindset, coordination issues and delays will reduce significantly.

    Really valuable insight for anyone in a leadership role. Thanks for sharing such a clear and actionable perspective.

    ReplyDelete
    Replies
    1. Sawan Jasoliya17 April 2026 at 13:30

      Thank you.
      You are absolutely right. "The concept of List A and Buffer Zone is especially practical—it helps in prioritizing without disturbing core responsibilities."
      Thanks again.

      Delete

Post a Comment

Must read

Building Dreams: The Humble Journey of a Cement Industry Enthusiast

Image
Meet Sawan Jasoliya , a man whose journey in the cement industry is as solid as the foundations he's helped build. Born on 26th October 1974 in the vibrant city of Ahmedabad and raised in the coastal town of Bhavnagar , Sawan's story is one of passion, perseverance, and performance . From hands-on mechanical expertise to leading entire cement plants, his career has been a testament to continuous learning, leadership, and innovation in the industry. Rising to the HOD of the Mechanical Department before the age of 35 and later taking charge as Plant Head before 44 , Sawan proved that age is no barrier to expertise and impact . His ability to drive efficiency, optimize processes, and build high-performing teams has set him apart as a leader who not only understands machines but also inspires people . Early life He has been fascinated by machines since childhood, always eager to explore how things work. Whether it was taking apart a toy plane, disassembling an old audio cas...
Read more

How to Use LinkedIn Smartly as a Job Seeker: Practical Tips That Actually Work

Image
Why this post? In today’s job market, having the right skills is not enough —you need the right visibility. And when it comes to building that visibility, LinkedIn is your best ally. And yes, do not think that this is a long or complicated process. It’s actually quite simple—and once you start, you’ll find it becoming more comfortable with each passing day. Soon, you’ll start enjoying it. Especially when you begin to see results—new connections, interview calls, and confidence in presenting yourself. I’ve been mentoring and helping job-seekers for over a decade, and just today, during a conversation with a mining engineer, I felt the need to share these tips in a detailed manner— not as theory, but as actionable guidance based on real experience. Step 1: Start With Your Profile ✅ Make it neat, complete, and keyword-rich. Your profile is your first impression. Spend some time reviewing it—add a good photo, a strong headline, your experience, and skills. 👉 Example: If you’re a...
Read more

Enhancing Coal Feeding Systems for Optimal Kiln Performance

Image
For cement plants that do not have advanced coal dosing systems such as Pfister, Coriolis, or Multicore, traditional coal feeding systems still dominate operations.  These include: Venturi-Based Coal Transfer and Firing System,   V1 – A successful project. FK Pump-Based Coal Transfer and Firing System, F1. FK Pump-Based Direct Coal Firing System, FD1 –  Two successful projects. Challenges in Traditional Coal Feeding Systems In these setups, coal transport starts when the coal firing bin reaches its lower limit and stops when it reaches the higher limit. However, this method introduces several challenges: SFM Draft Variation: Sudden coal transport starts and stops create fluctuations in the SFM (Solid Flow Meter) draft, leading to inconsistent feeding. Bin Pressurization & Flushing: During transport, the coal firing bin gets pressurized, causing erratic coal flushing, which disrupts stable firing. Continuous monitoring and regulating is a headache for operators. ...
Read more